Projects Board Committee Minutes
held on Monday 17th September 2018 at 7:30pm in the Village Hall, Lockway, OX144LG
Present:
- Richard Williams
- Janet Manning
- Pat Athawes (left at 8:28pm)
- Andrew Bax (left at 9:13pm)
- Colin Arnold
- Graham Webb
Not Present:
- Richard Wade (Chairperson)
- Nigel Porter (Director (Technical)) (Non Voting Member)
In attendance:
- Christopher Price (Deputy Clerk and Meeting Administrator)
- Lorraine Watling (Parish Clerk and Responsible Financial Officer) (left at 8:08pm)
Public:
2 members of the public were present.
Tamsin Meredith has resigned from the Projects Board Committee.
Richard Williams assumed the Chair as Richard Wade was not present.
The meeting started at 7:40pm due to late finish of the proceeding Finance and Personnel meeting.
40/2018 Apologies for Absence.
- Richard Wade (Chairperson)
- Nigel Porter (Director (Technical))
- Richard Webber (OCC).
41/2018 Declarations of Interest, Dispensations and Use of Delegated Powers.
None.
42/2018 Public Art (agenda item was expedited).
Lorraine Watling reported on the Drayton Contributions for Public Art:
- Abingdon Road £22,407 (received)
- Halls Close £0
- High Street £42,000 (not yet received)
- Manor Farm £17,100 (not yet received)
43/2018 S106 payments (agenda item was expedited).
Lorraine Watling reported on the meeting held on 13th July 2018 with
- Richard Williams (Chairman, Drayton Parish Council)
- Lorraine Watling (Clerk, Drayton Parish Council)
- Silke More O’Ferrall (Temporary Infrastructure Officer, CIL/Section 106 Team, VWHDC)
to discuss Drayton’s s106 Contributions.
44/2018 Oxfordshire Playing Fields Association (OPFA) (agenda item was expedited).
The Oxfordshiren Association of Local Councils have indicated that we meet the criteria for the loan for the new sports pavilion from the Public Work Loan Board. So the grant application is ready to submit when required.
Lorraine Watling left at 8:08pm.
45/2018 Public Participation.
- Publication of Meetings. A parishioner questioned the publication of meetings. It was noted that Project Board meetings are publicised on the village website, village notice board and email list. It was agreed that Richard Williams should include the date of the next meeting in his Chronicle report.
- Car Accidents. A parishioner reported on 2 car accidents that happened in the last 4 weeks along the B4017.
- Walnut Meadow / Miller Homes. A parishioner reported on the lack of progress and the problems with this unfinished development including flooding and the smell of sewerage. It was noted that matters such as these should be reported at the main Parish Council meeting and it is up to the VWHDC planning enforcement to resolve. It was noted that the Clerk will be sending a letter to VWHDC Planning enforcement, VWHDC Chief executive, OCC Chief executive and Edward Vaizey (Member of Parliament) requesting that something is done to force Miller Homes to finish the Walnut Meadow development. It was noted that there is a meeting on 20th September 2018 between the Parish Council, Miller Homes and VWHDC Enforcement to discuss outstanding issues.
Pat Athawes left at 8:28pm.
46/2018 Traffic Calming (agenda item was expedited).
Richard Williams reported on the Drayton Traffic Calming and Street Design Strategy meeting that took place on 29th May 2018. Attendees:
- Andrew Bax
- David Perrow (previous Parish Clerk)
- Cllr Richard Wade
- Cllr Richard Williams
- Harry Etchells (OCC)
- Will Pedley (OCC)
The meeting was to discuss the proposals outlined in the Drayton Traffic Calming and Street Design Strategy (2015) and come to a view on which elements of the proposed schemes should be taken forward into consideration in the design process.
47/2018 Walnut Meadow Pavilion and Sports Pitches (agenda item was expedited).
Colin Arnold reported on the outstanding issues with the unfinished Walnut Meadow development and the lack of activity from Miller Homes. It was noted that the Dratyon2020 project can not progress until the land is in suable condition for the Parish Council to adopt.
48/2018 Project Manager (agenda item was expedited).
Richard Williams reported that he might know someone.
Andrew Bax left at 9:13pm.
49/2018 Nursery Building (formerly called Pre-school).
Janet Manning reported that the Nursery class is being run and staffed by the school. This makes applying for grants impossible as grant bodies only consider charities. Andrew Bax and Janet Manning had a meeting with Marc Knight, the headteacher on 19th September 2018 to discuss the situation. We have approximately half the funds required for the new building and don’t want to see this money or the plans and planning permission wasted. We are aiming to approach OCC to come up with the rest of the money. Richard Webber to be contacted for support. Plans have also been sent to Portakabin as they offered to quote for a building, after being approached to remove the current building for possible refurbishment.
50/2018 Minutes.
The minutes of the previous Projects Board Committee Meeting were confirmed and Richard Williams (Chairman) signed them.
- Proposed: Colin Arnold
- Seconded: Graham Webb
- Resolved: Unanimously
51/2018 Action Checklist from the Previous Meeting.
Sign at the entrance to the Golf Club. The Deputy Clerk photographed the sign and sent an email to Jonathan Draycott (Director of Golf, Drayton Park Golf Club) expressing concern as it could obscure the view of approaching cars. The Deputy Clerk also reminded him on the rules on signs: All outdoor advertisements must have the permission of the owner of the site on which they are displayed (this includes the Highway Authority if the sign is to be placed on highway land). Anyone who displays an advertisement, or uses an advertisement site, or knowingly permits someone else to do so, without the consent required for it is acting illegally. It is then immediately open to the planning authority to bring a prosecution in the Magistrates’ Court for an offence under section 224 of the Town and Country Planning Act 1990. The Deputy Clerk did not receive a response from Jonathan Draycott.
ACTION: Deputy Clerk to pass matter onto VWHDC enforcement.
52/2018 Date of the next Meeting.
The date of the next meeting is to be confirmed as it was agreed to hold it when there is something new to discuss.
The Chairman declared the meeting closed at 9:40pm.
Date:
Name: Richard Wade
Appendix A
Action Check List
Sign at the entrance to the Golf Club.
Deputy Clerk to pass matter onto VWHDC enforcement.
OCC Councillor Priority Fund.
Richard Wade and Graham Webb to compile a list of footpaths / cycle paths / bridleways requiring improvement.
Project Manager.
Richard Wade to collate a list of jobs and roles for the Projects Manager