Drayton Parish Council Minutes
held on Monday 10th December 2018 at 7:30pm in the Caudwell Day Centre, Gravel Lane, Drayton, OX14 4HF
Present:
- Richard Williams (Chairman)
- Adrian Cooke (Vice Chairman (see item 211/2018))
- Colin Arnold
- Patricia Athawes
- Pervin Shahin (arrived at 8:00pm)
- Graham Webb
- Richard Wade
- Tamsin Crane
Not present:
- Matthew Lowy
- County Cllr Richard Webber
- District Cllr Stuart Davenport
In attendance:
- Lorraine Watling (Parish Clerk and Responsible Financial Officer)
- Christopher Price (Deputy Clerk)
Public:
2 members of the public were present.
210/2018 Apologies for Absence.
Cllr Matthew Lowy
211/2018 Appointment of a Vice Chairman.
Cllr Adrian Cooke was elected Vice Chairman.
Proposed: Cllr Richard Wade Seconded: Cllr Colin Arnold Resolved: Unanimous
212/2018 Declarations of Interest, Dispensations and Use of Delegated Powers.
None.
213/2018 News from OCC Councillor.
Cllr Richard Webber was not present.
214/2018 News from VWHDC Councillor.
Cllr Stuart Davenport was not present.
215/2018 Public Participation.
None.
216/2018 Minutes.
The minutes of the previous Parish Council Meeting were approved and signed by the Chairman.
Proposed: Cllr Colin Arnold Seconded: Cllr Patricia Athawes Resolved: Unanimous
217/2018 Action Checklist from the Previous Meeting – Appendix A.
The action checklist was noted and specific issues are reported below:
Dog Faeces.
The Deputy Clerk has produced a map showing the location of the current bins.
Suttonwick Lane, Grass outside Casa Mia.
On 20th November 2018 the Deputy Clerk and Cllr Graham Webb met with the resident and discussed the area of common land he would like the Parish Council to add to its grass cutting scheduled.
Group Against Reservoir Development (GARD).
The Parish Chairman submitted a response to the Thames Water consultation on behalf of the Parish Council.
FP16 Barbed Wire.
It was noted that there is still no response from Arthur McEwan-James (OCC).
ACTION: The Clerk to send letter to the landowner asking that the barbed wire be changed to just wire.
Walnut Meadow Barbed Wire.
There was a verbal agreement made with the land owner that the barbed wire fence will be removed when the play area is ready to be opened.
ACTION: The Clerk to send letter to the landowner asking that the barbed wire be changed to just wire as the play area is to be opened later in December.
Gravel Lane Stone Wall.
It was noted that this wall was lawfully demolished under planning application P13/V0473/FUL.
Cllr Pervin Shahin arrived at 8:00pm.
218/2018 Finance & Personnel Committee – Appendix B. (Cllr Patricia Athawes).
- Payments. The list of payments circulated prior to the meeting was approved. The 2 councillors nominated to approve online payments were Patricia Athawes and Richard Williams.
- Bank Reconciliation. The Council noted the bank reconciliation that had been circulated prior to the meeting.
- Disposition of Council Funds. The council noted the disposition of council funds that had been circulated prior to the meeting.
- Minutes of the Finance and Personnel Committee Meeting held on 19th November 2018.
* 2019/20 Precept. It was resolved to request a 2019/20 precept of £89,530.00 which, due to increased number of houses in the parish, should represent no increase in the precept paid by a typical Band D household,
Proposed: Cllr Adrian Cooke Seconded: Cllr Graham Webb Resolved: Unanimous
* Accounts were noted.
* Ear Marked Pavilion Reserve. It was resolved to set up an ear marked reserve to start saving money towards the new Pavilion that the PC plans to build at Walnut Meadows.
Proposed: Cllr Richard Wade Seconded: Cllr Adrian Cooke Resolved: Unanimous
* Grants. That the Parish Council formally ratified the following grant applications approved by the Finance Committee for payment in 2018/19.
* The Abingdon Bridge. £1,000.00.
* Drayton Football Club. £350.00 (This is for 5 cuts at £70.00 a cut between December 2018 and April 2019 (inclusive). A further grant for additional cuts can then be reviewed by the new Council in May 2019).
* Oxfordshire South & Vale Citizens Advice Bureau. £1,100.00.
* Be Free Young Carers. £375.00.
* Debit Card. It was agreed for the Parish Clerk to have a Parish Council bank card.
219/2018 Death of a Senior National Figure.
The following document had been circulated prior to the meeting ‘Drayton PC Policy for Marking the Death of a Senior Figure 10 Dec 2018.docx’. It was resolved to change the policy to ‘Parish Council Policy for Marking the Death of a Senior National, or Local Figure subject to Parish Council Agreementl’.
Proposed: Cllr Richard Wade Seconded: Cllr Colin Arnold Resolved: Unanimous
It was resolved for the Clerk to purchase 2 loose leafed books of condolence from Amazon and 2 packs of loose leaf refills (20 sheets) for a total budget of £67.00 + 1 extra refill.
Proposed: Cllr Richard Williams Seconded: Cllr Tamsin Crane Resolved: Unanimous
It was agreed not to purchase any official photos.
220/2018 Public Art Working Group.
It was resolved to adopt the Terms of Reference subject to the words ‘bi-monthly’ changed to “every other month’ at item 7 and the word ‘ratifying’ being changed to ‘ratification’ at item 10.
Proposed: Cllr Pervin Shahin Seconded: Cllr Tamsin Crane Resolved: 7 for and 1 abstention
221/2018 Council Meeting and Other Significant Dates.
The 2019 meeting dates were approved.
ACTION: The Deputy Clerk to book Caudwell Day Centre and publish dates.
222/2018 Leisure & General Purposes Working Group (Cllr Richard Williams).
- Village Caretaker report was noted.
- Dog Faeces.
ACTION: All Councillors to think where we might want another dog poo bin.
223/2018 Rights of Way & Conservation Working Group (Cllr Graham Webb).
- Footpath/Cycle path Improvements. Cllr Graham Webb gave his report.
- Drayton Conservation Area Appraisal. It was noted that the VWHDC is planning to go out to public consultation in the New Year with summer/autumn 2019 adoption subject to a positive outcome of consultation and Cabinet review.
224/2018 Allotment Working Group (Cllr Richard Williams).
It was noted that a meeting was held on 21st November 2018 between Tim Atkins (Allotment Warden) and Cllrs Richard Williams, Pervin Shahin and Matthew Lowy. Christopher Price and Robin Butler also attended this meeting. The group discussed improving security at the site to deter thefts of produce. Fencing options and costs will be investigated. Cllr Pervin Shahin suggested that 2 more additional water troughs might also be of benefit. It was agreed that it would be a good idea to ensure that all plot holders are issued with the most recent allotment contract when they are invoiced for the allotment rent.
ACTION: The Clerk to circulate latest allotment tenancy agreement to all Councillors so it can be discussed at the January meeting. When this is agreed the Clerk will draft a letter to tenants.
225/2018 Projects Board Committee.
- Walnut Meadow / Miller Homes. It was noted that there was a meeting on 7th December 2018 between Miller Homes, representatives from the Parish Council, County Cllr Richard Webber and Emma Turner, Head of Enforcement at the Vale of White Horse District Council
ACTION. Cllr Adrian Cooke to circulate and then publish the meeting notes.
- Barbed Wire Fence. There is currently a barbed wire fence close to the new children’s play area. The previous Parish Council Clerk had obtained the agreement of the landowner concerned that he would replace the barbed wire with alternative fencing when the play area was ready to be opened to residents. This time has now come.
ACTION: The Parish Clerk will write to the landowner and ask him to replace the barbed wire fence
- Sports Pavilion – P17/V0281/RM. Layout, scale and appearance (including construction materials) of the sports pavilion development, its associated landscaping and means of access within the site. As amended by plans received 22nd March 2017. Land west of Abingdon Road Drayton. It was noted that this planning application was approved on 19th May 2017 with a condition that the development shall be begun within a period of either two years from the date of this approval.
ACTION: The Clerk to request an extension in time for an additional 24 months.
- New Play Area, Chestnut Drive. The aim is for this new play area to be opened by Christmas 2018.
ACTION. The Clerk will add the new play area to the Parish Councils insurance policy.
- Fence along the new footpath between Barrow Road and Corneville Road. The responsibility for the boundary fence in question is confirmed as being in dispute. The Parish Council agreed to contact the Land Registry with a view to establishing the ownership of the fence, hopefully beyond doubt. It will decide what further action to take in the light of its findings.
226/2018 Planning Committee – Appendix C.
227/2018 Correspondence.
All correspondence had been circulated prior to the meeting via email.
228/2018 Items to be Noted from Parish Councillors.
Oxford to Cambridge Express Way. Cllr Adrian Cooke reported on the consultation event that he attended in Oxford recently.
229/2018 Dates of the next Meetings.
- Planning Committee. 7th January 2019. 7:00pm Cauldwell Day Centre.
- Parish Council. 7th January 2019. 7:30pm Cauldwell Day Centre.
- Finance and Personnel Committee. 21st January 2019. 7:00pm Cauldwell Day Centre.
- Projects Board Committee. 18th February 2019. 7:30pm Cauldwell Day Centre.
The Chairman declared the meeting closed at 10:05pm.
Signed:…………………………..
Name: Cllr Richard Williams
Date: 7th January 2019
Appendix A
Action Check List
NDP Text Revisions.
The Chairman to draft suggested revisions for the Drayton NDP for the Council to consider. Ongoing
Manor Farm, Gravel Lane Footpath.
Cllr Stuart Davenport (VWHDC) to get an update from VWHDC Planning Enforcement about the PC’s complaint. No update available at the meeting.
Closed Bridge Linking Drayton to Marcham via BW3.
County Cllr Richard Webber (OCC) to look into the matter and see if anything can be done to get the bridge reopened. No update available at the meeting.
Dog Faeces.
Cllr Richard Wade to write article for Chronicle. All Councillors to think where we might want another dog poo bin. Ongoing
Additional Consecrated Land.
Clerk to work with the Diocese office to process the application for the Bishop of Dorchester to consecrate additional land at the existing burial ground. Ongoing
FP16 Barbed Wire.
The Clerk to send letter to the landowner asking that the barbed wire be changed to just wire.
Walnut Meadow Barbed Wire.
The Clerk to send letter to the landowner asking that the barbed wire be changed to just wire.
Public Art Working Group.
The Chairman to invite people to join the working group in the Chronicle.
Tile on Lytch Gate.
Cllr Graham Webb to ask a suitably qualified local professional to confirm that the broken tile on the roof of the lytch gate is stable and does not pose a potential hazard. Ongoing
Council Meeting and Other Significant Dates.
The Deputy Clerk to book Caudwell Day Centre and publish dates.
Allotment Working Group
The Clerk to circulate latest allotment tenancy agreement to all Councillors so it can be discussed at the January meeting.
Barbed Wire Fence near Chestnut Drive Play Area.
The Clerk to draft a letter to be sent to The relevant landowner
Sports Pavilion – P17/V0281/RM.
The Clerk to request an extension in time.
Disputed Boundary Fence by the new footpath link.
The Clerk and Cllr Colin Arnold will draft a letter that will be sent to the resident concerned
Walnut Meadow / Miller Homes.
Cllr Adrian Cooke to circulate and then publish meeting notes.
Appendix B
Finance & Personnel Committee
PAYMENTS: £500 OR MORE FOR NOVEMBER 2018
Payments
Invoice Amount
Including VAT
DISPOSITION OF COUNCIL FUNDS AS AT 30 NOVEMBER 2018
ACCOUNT
REF
BALANCE
INTEREST RATE
ACCOUNT TYPE
Appendix C
Planning Committee Report
P18/V2125/HH.
Proposed single storey extension to rear and two story extension to side and new pitched roof porch. Hilliat Fields Drayton Abingdon Oxfordshire OX14 4JE.
PC: Response:
Drayton Parish Council feels this could be over development of the site.
VWHDC: Planning Permission on 5th December 2018.
P18/V2365/FUL.
Installation of a synchronous gas powered standby generation facility, plus ancillary infrastructure and equipment. Land at Steventon Road Drayton Abingdon OX13 6RN.
PC: Objection:
This extends the built up area of the village outside the developed envelope and therefore should be not allowed. The unit is a commercial generator and has no place within a village and is a potential source of noise and risk that is not appropriate in proximity to houses. It appears to bring no benefits to the village and contrary to the neighbourhood plan is not in any way in keeping with any of the other developments in the village. It is more appropriate for a unit such as this to be placed in proximity to other industrial developments, and as there is a national grid there is no justification for placing it in a village. The unit is gas powered, this means either the unnecessary risk of storage of pressurised gas containers in close proximity to a major road and residential property… or major works to connect it to a main gas supply. Is there a secret high-pressure gas main under the A34 there? In the absence of any consultation or explanation in the application documents, we have no idea as to the purpose or long term plans for this facility and so have no context to the application.
VWHDC: Pending.
P18/V2537/LB.
Proposed alterations to the existing fireplace within the living room, re-in-statement of a Victorian fire surround and grate. 3 Church Lane Drayton Abingdon OX14 4JS.
PC: Support.
VWHDC: Listed Building Consent on 22nd November 2018.
P18/V2535/LB.
Proposed alterations to the existing fireplace within the family room. 3 Church Lane Drayton Abingdon OX14 4JS.
PC: Support.
VWHDC: Listed Building Consent on 22nd November 2018.
P18/V2542/LB.
Proposed alterations to the existing fireplace within the Sitting Room, re-in statement of a Victorian fire surround and existing log burner retained within fire opening. 3 Church Lane Drayton Abingdon OX14 4JS.
PC: Support.
VWHDC: Listed Building Consent on 22nd November 2018.
P18/V2527/HH.
Proposed single storey front extension & first floor rear extension. Fernhill Church Lane Drayton Abingdon OX14 4JS.
PC: Support.
VWHDC: Planning Permission on 3rd December 2018.
P18/V2495/HH.
Addition of en-suite facility to Bedroom 1. 46 Church Lane Drayton Abingdon OX14 4JS.
PC: Support.
VWHDC: Planning Permission on 22nd November 2018.
P18/V2577/HH.
Addition of en-suite facility to Bedroom 1. 44 Church Lane Drayton Abingdon OX14 4JS.
PC: Support.
VWHDC: Planning Permission on 22nd November 2018.
P18/V2539/FUL.
Demolish existing pair of semi-detached cottages (3 & 4 Mill Lane) including garages and outbuildings. Construct 2, four bedroom detached dwellings and garages. 3 & 4 Mill Lane Sutton Courtenay Abingdon Oxon OX14 4BE.
PC: Objection:
Drayton Parish Council has concerns regarding the impact of flooding on the area, and would not wish to see the chances of flooding increase. We also have concerns about development outside the main villages of both Drayton and Sutton Courtenay, if the development is allowed, then at the very least, the situation should be carefully monitored with a view to limiting further expansion.
VWHDC: Pending.
P18/V2563/FUL.
Proposed change of use from agricultural to retail business and repair of garden machinery and accessories. Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification wherever the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2563/FUL Amendment : No. 1 – dated 23rd October 2018.
Retrospective application for the proposed retention and change of use of an existing building currently used as a dwelling to a lawnmower retail showroom to be used ancillary to the existing authorised lawnmower repair business use. Change of use of agricultural land to business use with additional car parking. Erection of an assembly workshop for mowers and an open framed storage area for mowers. (Description amended 23.10.2018). Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification wherever the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2781/HH.
Remove existing single storey extension, construct new two storey extension and porch. 2 Rippington Court Drayton Abingdon OX14 4JT.
PC: Response:
The Parish Council would like a minimum of 4 parking spaces, as specified by OCC.
VWHDC: Pending.
P18/V2869/HH.
Proposed first floor extension. 8 Binning Close Drayton Abingdon OX14 4LN.
PC: Support.
VWHDC: Pending.
P18/V2919/FUL.
Construction of new three bedroom detached dwelling, parking and access. 7 Manor Close Drayton Abingdon OX14 4JD.
PC: Support.
The Parish Council noted that the access to the site is narrow and local residents should be consulted if access is blocked during construction.
VWHDC: Pending.
P18/V2931/FUL.
Removal of condition 14 (age restricted units) – on application ref. P15/V2077/O.
PC: Objection:
The Parish Council would like further information and an explication why this condition should be removed. We also think a new planning application should be submitted.
ACTION: Richard Williams to draft Parish Council response.
VWHDC: Pending.
P18/V2860/FUL.
Variation of condition 2 – approved plans on application ref P15/V3027/FUL.
PC: Objection:
The Parish Council object to the temporary dwelling being replaced by a permanent dwelling as it is outside the built up area of the village.
VWHDC: Pending.
P18/V2973/HH.
Proposed ground floor rear extension and internal alterations. 238 Steventon Road Drayton Abingdon OX13 6RN.