Drayton Parish Council Minutes
held on Monday 7th January 2019 at 7:30pm in the Caudwell Day Centre, Gravel Lane, Drayton, OX14 4HF
Drayton Parish Councillors Present:
- Richard Williams (Chairman)
- Adrian Cooke (Vice Chairman)
- Colin Arnold
- Patricia Athawes
- Pervin Shahin (arrived at 7:47pm)
- Graham Webb
- Richard Wade
- Tamsin Crane (arrived at 7:31pm)
- Matthew Lowy.
Drayton Parish Councillors not Present:
All Councillors were present.
In attendance:
- Christopher Price (Deputy Clerk).
Public:
3 members of the public were present.
1/2019 Apologies for Absence.
- Lorraine Watling (Parish Clerk and Responsible Financial Officer).
2/2019 Co-option of a Parish Councillor.
Jennifer Campbell expressed an interest in joining the Parish Council. It was resolved to co-opt Jennifer Campbell subject to confirmation of her being added to the electoral role.
Proposed: Richard Wade Seconded: Adrian Cooke Resolved: Unanimous
Tamsin Crane arrived at 7:31pm.
3/2019 Declarations of Interest, Dispensations and Use of Delegated Powers.
None.
4/2019 News from OCC Councillor.
Richard Webber was not present.
5/2019 News from VWHDC Councillor.
Stuart Davenport was not present.
6/2019 Public Participation.
P18/V2931/FUL. Removal of condition 14 (age restricted units) – on application ref. P15/V2077/O. 2 members of the public expressed an interest in this planning application. It was noted that the Planning minutes from 10th December 2018 state:
P18/V2931/FUL. Removal of condition 14 (age restricted units) – on application ref. P15/V2077/O.
PC: Objection: The Parish Council would like further information and an explication why this condition should be removed. We also think a new planning application should be submitted.
ACTION: Richard Williams to draft Parish Council response.
ACTION: Richard Williams to draft the Parish Council’s response and ask Stuart Davenport (VWHDC) to ‘call in’ this application.
Pervin Shahin arrived at 7:47pm.
7/2019 Minutes.
The minutes of the previous Parish Council Meeting were approved and signed by the Chairman with the following comments and amendment:
- Not Present List. Matthew Lowy should have been listed as ‘Not Present’.
- Inconsistency of the letters ‘Cllr’ in front of Councillor’s names.
- Inconsistency of full names or just surnames used.
- Christopher Price and Robin Butler incorrectly recorded as councillors under 224/2018 Allotment Working Group.
- Fence along the new footpath link between Barrow Road and Corneville Road. The draft minute was revised. It was noted that the fence along the new footpath link between Barrow Road and Corneville Road is in dispute. The Parish Council agreed to inspect the fence and consider repairing it.
ACTION: Colin Arnold to inspect the fence and report to the Council.
Proposed: Graham Webb Seconded: Patricia Athawes Resolved: Unanimous
8/2019 Action Checklist from the Previous Meeting – Appendix A.
The action checklist was noted and specific issues are reported below:
Dog Faeces.
Adrian Cooke suggested putting a dog poo bin at the junction of Kiln Lane and Lockway.
P17/V0281/RM Sports Pavilion.
The VWHDC have refused an extension so a new application will need to be submitted.
9/2019 Finance & Personnel Committee – Appendix B. (Patricia Athawes).
- Payments. The list of payments circulated prior to the meeting was approved. The 2 councillors nominated to approve online payments were Patricia Athawes and Graham Webb.
- Bank Reconciliation. The Council noted the bank reconciliation that had been circulated prior to the meeting.
- Disposition of Council Funds. The council noted the disposition of council funds that had been circulated prior to the meeting.
10/2019 Public Art Working Group (Pervin Shahin).
Nothing to report.
11/2019 Leisure & General Purposes Working Group (Richard Williams).
- Village Caretaker report was noted.
- Litter Picking Sticks. It was agreed to procure 2 litter picking sticks from A.L. Vickery & Son at a cost of £15.00 each.
ACTION: Deputy Clerk to procure 2 litter picking sticks and ask OCC / Biffa where they get their sticks from.
12/2019 Rights of Way & Conservation Working Group (Graham Webb).
Nothing to report.
13/2019 Allotment Working Group (Richard Williams).
Allotment Tenancy Agreement. It was noted that the Clerk sent an email on 13th December 2018 to the Council with an amended Allotment Tenancy Agreement attached. It was agreed to defer its approval to the next meeting.
ACTION: All Councillors to peruse amended Allotment Tenancy Agreement.
14/2019 Projects Board Committee (Colin Arnold).
- Walnut Meadow / Miller Homes. It was noted that there will be a meeting in February between the Parish Council and Miller Homes / JLES (Sub contractor for Miller Homes).
- Walnut Meadow Children’s Playground is now open.
- Village Hall. It was noted that we need to decide how to spend the S106 monies for the Village Hall improvements.
ACTION: Colin Arnold and Graham Webb to discuss improvements with Tony Holmes (Village Hall committee member).
15/2019 Planning Committee – Appendix C. (Richard Williams).
It was noted that there were no new planning applications submitted since the last meeting so there was no Planning Committee meeting held this month.
16/2019 Trees of Remembrance Project (Colin Arnold).
It was suggested to purchase a couple of more substantial trees to replace the saplings provided by OCC in the Autumn.
ACTION: All Councillors to think about tree species and locations to plant them.
17/2019 Deputy Clerk’s Colour Printer / Scanner (Christopher Price).
It was agreed to write off the Deputy Clerk’s printer that is over 6 years old as it is slow and expensive to use.
18/2019 Correspondence.
All correspondence had been circulated prior to the meeting via email.
19/2019 Items to be Noted from Parish Councillors.
- Pedestrian Crossing for the High Street (B4016). It was noted that there is no safe crossing for the new residents on the new Dovecote development (south of High Street development) to cross the High Street (B4016).
ACTION: Deputy Clerk to add item to next months agenda. - Manor Farm Flood Light. It was noted that a flood light is dazzling drivers making the Abingdon Road (B4017) pedestrian crossing unsafe.
ACTION: Tamsin Crane to speak to Cala Homes. - Police. It was noted that undercover police cars appear to be tailgating drivers. This is something that the Parish Council considers to be unacceptable.
ACTION: Matthew Lowy to draft a letter to be sent from the Parish Council to the Police.
20/2019 Dates of the next Meetings.
- Finance and Personnel Committee. 21st January 2019. 7:00pm Cauldwell Day Centre.
- Planning Committee. 4th February 2019. 7:00pm Cauldwell Day Centre.
- Parish Council. 4th February 2019. 7:30pm Cauldwell Day Centre.
- Projects Board Committee. 18th February 2019. 7:30pm Cauldwell Day Centre.
The Chairman declared the meeting closed at 9:42pm.
Signed:…………………………..
Name: Richard Williams (Chairman).
Date: 4th February 2019
Appendix A
Action Check List
NDP Text Revisions.
Richard Williams to draft suggested revisions for the Drayton NDP for the Council to consider.
Manor Farm, Gravel Lane Footpath.
Stuart Davenport (VWHDC) to get an update from VWHDC Planning Enforcement about the PC’s complaint.
Closed Bridge Linking Drayton to Marcham via BW3.
Richard Webber (OCC) to look into the matter and see if anything can be done to get the bridge reopened.
Dog Faeces.
Richard Wade to write article for Chronicle. All Councillors to think where we might want another dog poo bin.
Additional Consecrated Land.
Clerk working with the Diocese office to process the application for the Bishop of Dorchester to consecrate additional land at the existing burial ground.
FP16 Barbed Wire.
Clerk to send letter to the landowner asking that the barbed wire be changed to just wire.
Walnut Meadow Barbed Wire.
Clerk to send letter to the landowner asking that the barbed wire be changed to just wire.
Public Art Working Group.
Richard Williams to invite people to join the working group in the Chronicle.
Tile on Lytch Gate.
Graham Webb to ask a suitably qualified local professional to confirm that the broken tile on the roof of the lytch gate is stable and does not pose a potential hazard.
Allotment Tenancy Agreement.
All Councillors to consider the amended Allotment Tenancy Agreement.
P18/V2931/FUL. Removal of condition 14 (age restricted units) – on application ref. P15/V2077/O.
Richard Williams to draft the Parish Council’s response and ask Stuart Davenport (VWHDC) to ‘call in’ this application.
Fence along the new footpath link between Barrow Road and Corneville Road.
Colin Arnold to inspect the fence and report to the Council.
Litter Picking Sticks.
Deputy Clerk to procure 2 litter picking sticks and ask OCC / Biffa where they get their sticks from.
Village Hall.
Colin Arnold and Graham Webb to discuss improvements with Tony Holmes (Village Hall committee member).
Trees of Remembrance Project.
All Councillors to think about tree species and locations to plant them.
Pedestrian Crossing for the High Street (B4016).
Deputy Clerk to add item to next months agenda.
Manor Farm Flood Light.
Tamsin Crane to speak to Cala Homes.
Police.
Matthew Lowy to draft a letter to be sent from the Parish Council to the Police.
Appendix B
Finance & Personnel Committee
PAYMENTS: £500 OR MORE FOR DECEMBER 2018
Payments
Invoice Amount
Including VAT
DISPOSITION OF COUNCIL FUNDS AS AT 3 DECEMBER 2018
ACCOUNT
REF
BALANCE
INTEREST RATE
ACCOUNT TYPE
Appendix C
Planning Committee Report
P18/V2365/FUL.
Installation of a synchronous gas powered standby generation facility, plus ancillary infrastructure and equipment. Land at Steventon Road Drayton Abingdon OX13 6RN.
PC: Objection:
This extends the built up area of the village outside the developed envelope and therefore should be not allowed. The unit is a commercial generator and has no place within a village and is a potential source of noise and risk that is not appropriate in proximity to houses. It appears to bring no benefits to the village and contrary to the neighbourhood plan is not in any way in keeping with any of the other developments in the village. It is more appropriate for a unit such as this to be placed in proximity to other industrial developments, and as there is a national grid there is no justification for placing it in a village. The unit is gas powered, this means either the unnecessary risk of storage of pressurised gas containers in close proximity to a major road and residential property… or major works to connect it to a main gas supply. Is there a secret high-pressure gas main under the A34 there? In the absence of any consultation or explanation in the application documents, we have no idea as to the purpose or long term plans for this facility and so have no context to the application.
VWHDC: Planning Permission on 14th December 2018.
P18/V2539/FUL.
Demolish existing pair of semi-detached cottages (3 & 4 Mill Lane) including garages and outbuildings. Construct 2, four bedroom detached dwellings and garages. 3 & 4 Mill Lane Sutton Courtenay Abingdon Oxon OX14 4BE.
PC: Objection:
Drayton Parish Council has concerns regarding the impact of flooding on the area, and would not wish to see the chances of flooding increase. We also have concerns about development outside the main villages of both Drayton and Sutton Courtenay, if the development is allowed, then at the very least, the situation should be carefully monitored with a view to limiting further expansion.
VWHDC: Pending.
P18/V2563/FUL.
Proposed change of use from agricultural to retail business and repair of garden machinery and accessories. Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification wherever the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2563/FUL Amendment : No. 1 – dated 23rd October 2018.
Retrospective application for the proposed retention and change of use of an existing building currently used as a dwelling to a lawnmower retail showroom to be used ancillary to the existing authorised lawnmower repair business use. Change of use of agricultural land to business use with additional car parking. Erection of an assembly workshop for mowers and an open framed storage area for mowers. (Description amended 23.10.2018). Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification wherever the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2781/HH.
Remove existing single storey extension, construct new two storey extension and porch. 2 Rippington Court Drayton Abingdon OX14 4JT.
PC: Response:
The Parish Council would like a minimum of 4 parking spaces, as specified by OCC.
VWHDC: Planning Permission on 9th January 2019.
P18/V2869/HH.
Proposed first floor extension. 8 Binning Close Drayton Abingdon OX14 4LN.
PC: Support.
VWHDC: Pending.
P18/V2919/FUL.
Construction of new three bedroom detached dwelling, parking and access. 7 Manor Close Drayton Abingdon OX14 4JD.
PC: Support.
The Parish Council noted that the access to the site is narrow and local residents should be consulted if access is blocked during construction.
VWHDC: Pending.
P18/V2931/FUL.
Removal of condition 14 (age restricted units) – on application ref. P15/V2077/O.
PC: Objection:
The Parish Council would like further information and an explication why this condition should be removed. We also think a new planning application should be submitted.
ACTION: Richard Williams to draft Parish Council response.
VWHDC: Pending.
P18/V2860/FUL.
Variation of condition 2 – approved plans on application ref P15/V3027/FUL.
PC: Objection:
The Parish Council object to the temporary dwelling being replaced by a permanent dwelling as it is outside the built up area of the village.
VWHDC: Pending.
P18/V2973/HH.
Proposed ground floor rear extension and internal alterations. 238 Steventon Road Drayton Abingdon OX13 6RN.