Dryton Parish Council Minutes
Held on Monday 4th March 2019 at 7:30pm in the Caudwell Day Centre, Gravel Lane, Drayton, OX14 4HF.
Drayton Parish Councillors Present:
- Richard Williams (Chairman)
- Adrian Cooke (Vice Chairman)
- Colin Arnold
- Patricia Athawes
- Pervin Shahin
- Graham Webb
- Richard Wade
- Tamsin Crane
- Matthew Lowy
- Shane McAleavey
Drayton Parish Councillors not present:
All Councillors were present.
In attendance:
- Lorraine Watling (Parish Clerk and Responsible Financial Officer) (left at 9:05pm)
- Christopher Price (Deputy Clerk and Meeting Administrator) (left at 9:40pm)
- Richard Webber (OCC) (arrived at 8:43pm and left at 9:05pm)
Public:
1 member of the public was present.
42/2019 Apologies for Absence.
None.
43/2019 Declarations of Interest, Dispensations and Use of Delegated Powers.
None.
44/2019 News from OCC Councillor.
Richard Webber gave his report later in the meeting upon his arrival. See item 51/2019 News from OCC Councillor (Continued).
45/2019 News from VWHDC Councillor.
Stuart Davenport was not present.
46/2019 Public Participation.
Football Club.
Richard Seamark expressed an interest in a grant for grass cutting on behalf of Drayton Football Club. It was noted that the Football Club should submit a grant application.
47/2019 Minutes.
The minutes of the previous Parish Council Meeting were approved and signed by the Chairman.
Proposed: Patricia Athawes Seconded: Matthew Lowy Resolved: Unanimous
48/2019 Action Checklist from the Previous Meeting – Appendix A.
The action checklist was noted and specific issues reported below:
Dog Faeces.
It was noted that the latest edition of the Chronicle has an article regarding dog faeces in it.
Additional Consecrated Land.
It was noted that there appeared to be a discrepancy between the picture indicating the additional land that the PC wishes to consecrate and the diocese burial ground map.
ACTION: Clerk to circulate information.
FP16 Barbed Wire.
It was noted that the bottom row of barbed wire has been replaced with just wire.
Public Art Working Group.
It was noted that there will be a Public Art Working Group meeting on 26th April 2019.
Fence along the new footpath link between Barrow Road and Corneville Road.
It was noted that a letter has been sent to the homeowner telling them that they are responsible for their fence.
49/2019 Finance & Personnel Committee – Appendix B. (Patricia Athawes)
- Payments. The list of payments circulated prior to the meeting was approved. The 2 councillors nominated to approve online payments were Patricia Athawes and Richard Williams.
- Bank Reconciliation. The Council noted the bank reconciliation that had been circulated prior to the meeting.
- Disposition of Council Funds. The council noted the disposition of council funds that had been circulated prior to the meeting.
- Annual Leave yet to be taken. This item was deferred. See item 63/2019 Finance & Personnel Committee (Continued).
50/2019 Projects Board Committee (Colin Arnold).
Walnut Meadow Playground. It was agreed to ask Lee Collins (Grass Cutting Contractor, Landscape Group) to quote for cutting the additional Parish Council land in Walnut Meadow, including the Playground.
ACTION: Clerk to ask Lee Collins for a grass cutting quotation. The Clerk will also circulate to Councillors the email received from VWHDC in response to an s106 query.
The Parish Clerk left and County Councillor Richard Webber arrived at 8:43pm
51/2019 News from OCC Councillor (Continued).
Richard Webber gave his report.
Richard Webber left at 9:10pm.
52/2019 Public Art Working Group (Pervin Shahin).
Matter had been discussed earlier in the meeting under 48/2019 Action Checklist from the Previous Meeting.
53/2019 Leisure & General Purposes Working Group (Richard Williams).
Village Caretaker report received and copied to the Chairman. A copy of the report was in the finance folder but as this item was taken after the Clerk had left it was not received at the meeting.
54/2019 Rights of Way & Conservation Working Group (Graham Webb).
Matter had been discussed earlier in the meeting under 48/2019 Action Checklist from the Previous Meeting.
55/2019 Allotment Working Group (Richard Williams).
Allotment Tenancy Agreement. This item was deferred to the next meeting.
56/2019 Projects Board Committee continued.
Deed of Variation. Planning Application: P14/V2504/FUL. District Reference: 6597. On 26th February the Clerk received an email from Zara Khalil (Legal & Democratic, VWHDC) with ‘Deed of Variation 1)VWHDC 2) Miller Homes Ltd 18.02.2019.pdf’ attached. It was noted that a number of points that need clarification and that the quality of the maps need to be improved as this could open up potential future arguments about what land is conveyed to the Parish Council.
ACTION: Tamsin Crane to discuss concerns with Zara Khalil.
57/2019 Planning Committee – Appendix C. (Richard Williams).
58/2019 The Great British Spring Clean 2019.
It was agreed to hold an informal litter pick.
ACTION:Deputy Clerk to set up a Doodle Poll and procure 4 more litter picking sticks.
59/2019 Annual Parish Meeting (Meeting of the Parish).
It was agreed that refreshments will not be provided at this meeting.
60/2019 Correspondence.
All correspondence had been circulated prior to the meeting via email.
61/2019 Items to be noted from Parish Councillors.
None.
62/2019 Dates of the next Meetings.
- Annual Parish Meeting (Meeting of the Parish). 18th March 2019. 7:00pm Cauldwell Day Centre
- Planning Committee. 1st April 2019. 7:00pm Cauldwell Day Centre.
- Parish Council. 1st April 2019. 7:30pm Cauldwell Day Centre.
- Projects Board Committee. 20th May 2019. 7:30pm Cauldwell Day Centre.
- Finance and Personnel Committee. 28th May 2019. 7:00pm Cauldwell Day Centre.
The Deputy Clerk left at 9:40pm.
63/2019 Finance & Personnel Committee (Continued).
Annual Leave Yet to be taken.
A discussion took place regarding future arrangements for the Clerk and Deputy Clerk’s Annual Leave, based on advice received from OALC (Oxfordshire Association of Local Councils).
The Chairman declared the meeting closed at 10.35pm.
Signed: …………………………..
Name: Richard Williams (Chairman).
Date: 1st April 2019
Appendix A
Action Check List
Manor Farm, Gravel Lane Footpath
Stuart Davenport (VWHDC) to get an update from VWHDC Planning Enforcement about the PC’s complaint.
Dog Faeces.
All Councillors to consider where another dog poo bin might be required. Adrian Cooke suggested putting one at the junction of Kiln Lane and Lockway and another at the end of Marcham Road, along BW27.
Additional Consecrated Land.
Clerk working with the Diocese office to process the application for the Bishop of Dorchester to consecrate additional land at the existing burial ground.
Tile on Lych Gate.
Graham Webb to ask a suitably qualified local professional to confirm that the broken tile on the roof of the lych gate is stable and does not pose a potential hazard.
Allotment Tenancy Agreement.
All Councillors to consider the amended Allotment Tenancy Agreement.
Police.
Matthew Lowy to draft a letter to be sent from the Parish Council to the Police.
Conifer Trees that are on the boundary with 85A Barrow Road.
Clerk to get quotes for the removal of the trees.
Walnut Meadow Playground.
Clerk to ask Lee Collins for a grass cutting quotation.
Deed of Variation. Planning Application: P14/V2504/FUL. District Reference: 6597.
Tamsin Crane to discuss concerns with Zara Khalil.
Litter Pick.
Deputy Clerk to set up a Doodle Poll and procure 4 more litter picking sticks.
New Pedestrian Crossing the B4017 at Manor Farm / Hilliat Fields.
Deputy Clerk to respond to Ryan Moore.
Appendix B
Finance & Personnel Committee
PAYMENTS: £500 OR MORE FOR FEBRUARY 2019
Payments
Invoice Amount
Including VAT
DISPOSITION OF COUNCIL FUNDS AS AT 28 FEBRUARY 2019
ACCOUNT
REF
BALANCE
INTEREST RATE
ACCOUNT TYPE
Appendix C
Planning Committee Report
P18/V2539/FUL.
Demolish existing pair of semi-detached cottages (3 & 4 Mill Lane) including garages and outbuildings. Construct 2, four bedroom detached dwellings and garages. 3 & 4 Mill Lane Sutton Courtenay Abingdon Oxon OX14 4BE.
PC: Objection:
Drayton Parish Council has concerns regarding the impact of flooding on the area, and would not wish to see the chances of flooding increase. We also have concerns about development outside the main villages of both Drayton and Sutton Courtenay, if the development is allowed, then at the very least; the situation should be carefully monitored with a view to limiting further expansion.
VWHDC: Refusal of Planning Permission on 28th February 2019.
P18/V2563/FUL.
Proposed change of use from agricultural to retail business and repair of garden machinery and accessories. Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification about whether the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2563/FUL Amendment: No. 1 – dated 23rd October 2018.
Retrospective application for the proposed retention and change of use of an existing building currently used as a dwelling to a lawnmower retail showroom to be used ancillary to the existing authorised lawnmower repair business use. Change of use of agricultural land to business use with additional car parking. Erection of an assembly workshop for mowers and an open framed storage area for mowers. (Description amended 23.10.2018). Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification about whether the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2919/FUL.
Construction of new three bedroom detached dwelling, parking and access. 7 Manor Close Drayton Abingdon OX14 4JD.
PC: Support:
The Parish Council noted that the access to the site is narrow and local residents should be consulted if access is blocked during construction.
VWHDC: Planning Permission on 21st February 2019.
P18/V2931/FUL.
Removal of condition 14 (age restricted units) – on application ref. P15/V2077/O.
PC: Objection:
See February’s Planning Minutes for details.
VWHDC: Pending.
P19/V0001/O.
Outline planning application for the demolition of existing buildings, erection of a new office/retail use building and up to 10 new dwellings with provision of associated access, parking and public open space. All matters are reserved for later consideration. Norrington House 22 High Street Drayton Abingdon OX14 4JL.
PC: Support:
See March’s Planning Minutes for details.
VWHDC: Pending.
P19/V0110/HH.
Single storey extension of the kitchen to the front elevation of the property, with flat roof with glass roof light. Single storey front porch extension. Deconstruct existing conservatory and replace with single storey Orangery with glass roof light. Single storey workshop and carport to side elevation connected to the proposed Orangery. 26 Corneville Road Drayton Abingdon OX14 4HN.
PC: Support:
Drayton Parish can not see any good planning reason to object to this application, although it could be verging on over development of the site.
VWHDC: Pending.
P19/V0270/HH.
Revision to approved scheme REF P18/V1453/HH. New single storey, two car bays covered garage with adjoining workshop. 71 High Street Drayton Abingdon OX14 4JW.
PC: Support.
VWHDC: Pending.
P19/V0298/HH.
New front Porch comprising cloakroom and toilet. 22 Hilliat Fields Drayton Abingdon OX14 4JQ.
PC: Support.
VWHDC: Pending.
P19/V0328/HH.
Internal and external amendments to the rear of the main house. Conversion, single storey rear extension and internal and external amendments to existing annexe. Conifer House High Street Drayton Abingdon OX14 4SX.
PC: Support.
VWHDC: Pending.