Drayton Parish Council Minutes
of a meeting held on Monday 1st July 2019 at 7:30pm in the Caudwell Day Centre, Gravel Lane, Drayton, OX14 4HF
Drayton Parish Councillors Present:
- Matthew Lowy (Vice Chairperson)
- Patricia Athawes (Vice Chairperson)
- Pervin Shahin (arrived at 7:58pm)
- Graham Webb
- Shane McAleavey
- Colin Arnold
- Garin Schoonhoven (co-opted item 134/2019)
- Irma Vastakaite (co-opted item 134/2019)
Drayton Parish Councillors not Present:
- Tamsin Crane (Chairperson).
In Attendance:
- Lorraine Watling (Parish Clerk and Responsible Financial Officer)
- Christopher Price (Deputy Clerk)
- Adrian Cooke (VWHDC) (arrived at 7:31pm and left at 8:26pm)
Public:
5 members of the public were present (2 were co opted onto the Council).
Matthew Lowy assumed the chair.
132/2019 Co-option of Additional Councillors.
This item was deferred – see item 134/2019.
133/2019 Apologies for Absence.
- Tamsin Crane
- Richard Webber (OCC)
Adrian Cooke (VWHDC) arrived at 7:31pm.
134/2019 Co-option of Additional Councillors
(continued). It was agreed to co-opt Garin Schoonhoven and Irma Vastakaite onto Drayton Parish Council. They signed their Acceptance of Office forms and joined the meeting.
135/2019 Declarations of Interest, dispensations or Use of Delegated Powers.
None.
136/2019 News from OCC Councillor.
Richard Webber was not present. It was noted that the following items need to be discussed with him: Update on traffic calming including white lines, update on the proposed barrier at the end of FP14 where it meets Henleys Lane / Church Lane, speeding, update on the new pedestrian crossing on the Abingdon Road (B4017) at Manor Farm / Hilliat Fields that needs redoing as per the plans, update on the proposed pedestrian crossing for the High Street (B4016).
137/2019 News from VWHDC Councillor (Adrian Cooke).
- Cala Homes, Manor Farm, Gravel Lane Footpath. It was noted that District Councillor Catherine Webber is investigating the possible breaches of planning permission.
- Affinity Water. It was noted that the VWHDC have responded to the reservoir consultation and would like a public inquiry.
- Express way. Update received
- Dog Poo Bins. Biffa / VWHDC have not responded to the Deputy Clerk’s email about additional bins.
ACTION: Adrian Cook to follow this up with Biffa / VWHDC.
138/2019 Projects Board Committee (Colin Arnold).
The s106 projects list was reviewed. Phase 1 of the tree planting at Hilliat Fields is complete, the Public Art Working Group are progressing that project, the nursery school and village hall will lead on the projects that relate to their areas and apply for the s106 contributions for these. Other projects will eventually come on line as the funds are received.
- Manor Farm Car Park. It was noted that Cala Homes have not responded to the Clerk’s email.
ACTION: Clerk to email Cala Homes again and request that they put a soak away / drain in.
- Millers Homes. It was noted that the sports pavilion and football pitches are now 2 years behind scheduled due to Miller Homes issues which means that the planning application has expired. Colin Arnold listed the various current issues and enforcement action was discussed.
ACTION: Adrian Cooke to confirm what the District Council can do to escalate this matter and get it resolved.
- Project Manager. It was noted that a project manager will eventually be employed by the PC to manage the installation of the sports pitches, car park and MUGA and oversee the planning and construction of the new pavilion, all of which will be at Walnut Meadows. The continued delays by Millers mean that this role is not needed at present, but the council recognised the need to plan for it so that an appointment can be progressed quickly when the time comes.
- Key for the Walnut Meadow Playground Litter Bin. It was noted that the Parish Council has not been provided with a key for the new bin. It was also noted that the Deputy Clerk asked Miller Homes for a key on 8th May 2019.
Pervin Shahin arrived at 7:58pm.
139/2019 Public Participation.
Cala Homes, Manor Farm, Gravel Lane Footpath. 3 parishioners raised concerns with the site boundary, the movement of soil levels and the damage to Gravel Lane footpath. It was noted that Paul Bignall (VWHDC Planning enforcement) has visited the site and Cala Homes need to submit a retrospective planning application for the unauthorised raising of land levels.
Adrian Cooke left at 8:26pm.
140/2019 Minutes of the Previous Parish Council Meeting.
The minutes of the May Parish Council Meeting were approved and signed by the Chairperson.
Proposed: Patricia Athawes Seconded: Shane McAleavey Resolved: Unanimous
141/2019 Action Checklist from the Previous Meeting – Appendix A.
The action checklist was noted and specific issues reported below:
Tile on Lych Gate.
The tile has been repaired.
Conifer Trees that are on the boundary with 85A Barrow Road.
Treescape have looked at the trees and will submit a quotation, Jenks will take a look on 2nd June 2019.
Seating at Bus Stops.
It was noted that a representative from ‘Externiture’ will meet Shane McAleavey in early July 2019 to look at the feasibility of installing seating.
P19/V0555/HH. Conversion of roof space existing bungalow into an additional bedroom with shower room, with new dormer window to rear elevation.
The Clerk has received a response from the VWHDC.
Pedestrian Crossing for the High Street (B4016).
ACTION: Shane McAleavey, Garin Schoonhoven, Irma Vastakaite to suggest location.
Pond on Sutton Wick Lane.
It was noted that the pond is part of common land 77 and is registered to the Parish Council. It was also noted that the PC will need to do a risk assessment.
142/2019 Finance & Personnel Committee – Appendix B (Patricia Athawes).
- Payments. The list of payments circulated prior to the meeting was approved. The 2 councillors nominated to approve online payments were Patricia Athawes and Graham Webb.
- Bank Reconciliation. The Council noted the bank reconciliation that had been circulated prior to the meeting.
- Disposition of Council Funds. The council noted the disposition of council funds that had been circulated prior to the meeting.
- Minutes of the Finance and Personnel Committee. The draft minutes from the meeting of the Finance and Personnel Committee Meeting held on 19th June 2019 were noted.
- s137 Grant Application – Resolve Mediation – Community Mediation Skills Training, Berkshire and Oxfordshire Mediation Service. It was agreed not to support this on this occasion although they can reapply with details of how many Drayton residents it has directly benefited.
- s137 Grant Application – Stonehill Community Gardens. Request for a £349.00 s137 grant. It was agreed to invite Joanna Tamburino (Fundraiser, Stonehill Community Gardens team) to the next meeting so that they can provide further details about their grant application.
ACTION: Deputy Clerk to invite Joanna Tamburino to the next meeting.
143/2019 Public Art Working Group.
Pervin Shahin’s report was noted. Stuart Walker from the VWHDC Planning Department had requested details about where the installations would be sited and these had been supplied. It was noted that their will no longer be a mosaic on a wall in the Village Hall as the person who had originally offered to lead this project is no longer able to do so.
144/2019 Rights of Way & Conservation Working Group.
Graham Webb’s report noted that there were no current issues.
145/2019 Planning Committee – Appendix C. (Matthew Lowy).
It was noted that there was no Planning Committee meeting held this month.
P19/V1251/HH.
Proposed first floor extension over existing garage and internal alterations 3 Whitehorns Way Drayton Abingdon OX14 4LL.
PC: Response:
No Objection.
146/2019 Common Land 77.
It was noted that the Parish Council cuts the grass twice a month during the growing season. It was agreed to take no further action.
147/2019 Climate Change.
It was noted that the VWHDC and OCC have declared climate change emergences. It was agreed that the PC supports this and will monitor the situation.
148/2019 Extra Bins at the Church.
The council had received the pro-warden for St Peter’s Church advising that the three compost bins in the churchyard are being used for mixed waste and that when these bins are full leave the waste materials by the bins. As there is no organised collection of waste from the churchyard this task is undertaken by members of the congregation. The PC was asked whether it could provide suitable rubbish bins and site these just to the north side of the gate that separates the Church graveyard from the Parish graveyard. During the discussions about this item a councillor remembered that there used to be a waste bin and also a recycling bin in the churchyard. It was agreed that further information was required to confirm what happens about emptying these bins, who puts them out for emptying and why Biffa will not empty them. The PC was not inclined to fund additional bins but may re-consider if more detailed information is supplied.
149/2019 Pond at Sutton Wick.
It was noted that the pond is part of common land 77 and is registered to the Parish Council. It was also noted that the Parish Council may want to install a lifebuoy and signage.
ACTION: Clerk to respond to parishioner to confirm ownership.
150/2019 Correspondence.
Lyford Close to Corneville Road Footpath. The council had received an email from a parishioner raising concerns about speeding in Corneville Road. He noted that since the building of the Miller Homes development the school route now follows a footpath to the top of Corneville Road, and then half way down the road and then joins another footpath towards the school. The entrance to this footpath is quite blind to both footpath and road users and the resident was concerned about the safety of children who may run into the road. He asked the PC to look at:
- Barriers at the end of the footpath (accepting that the need for disabled access may prevent this).
- Traffic calming either side of the footpath.
- Reducing the speed limit to a maximum of 20 mph.
ACTION: Deputy Clerk to respond and forward correspondence onto OCC highways.
151/2019 Items to be noted from Parish Councillors.
None.
152/2019 Dates of the next Meetings.
- Planning Committee. 5th August 2019. 7:00pm Cauldwell Day Centre. Tbc.
- Parish Council. 5th August 2019. 7:30pm Cauldwell Day Centre.
- Finance and Personnel Committee. 16th September 2019. 7:00pm Cauldwell Day Centre.
- Projects Board Committee. 23rd September 2019. 7:30pm Cauldwell Day Centre. Tbc.
The Chairperson declared the meeting closed at 10:13pm.
Signed:
Name:
Date: 5th August 2019
Appendix A
Action Check List
Additional Consecrated Land.
Clerk working with the Diocese office to process the application for the Bishop of Dorchester to consecrate additional land at the existing burial ground. Ongoing.
Conifer Trees that are on the boundary with 85A Barrow Road.
Clerk to get quotes for the removal of the trees. Ongoing – potential contractors have visited the site and will be submitting quotes.
Seating at Bus Stops.
Clerk to look at feasibility and costing. Ongoing – meeting arranged on site
Dog Faeces.
Clerk to order 3 new bins. Adrian Cook to follow up our request to Biffa / Vale. Ongoing – awaiting response from Biffa
Walnut Meadow Playground.
Clerk to add play equipment to the Caretakers check list.
Co-option of Additional Councillors.
The Chairperson to advertise on Facebook again.
Pedestrian Crossing for the High Street (B4016).
Shane McAleavey, Garin Schoonhoven, Irma Vastakaite to suggest location.
Manor Farm Car Park.
Clerk to email Cala Homes again and request that they install a soak away / drain.
Pond on Sutton Wick Lane.
Clerk to respond to parishioner that enquired about it. Millers Homes. Adrian Cooke to look into enforcement action.
S137 Grant Application – Stonehill Community Gardens.
Deputy Clerk to invite Joanna Tamburino to the next meeting.
Bins for the Churchyard.
Clerk to advise the church warden that the PC is not currently minded to buy additional bins as there used to be a waste bin and also a recycling bi in the churchyard, but that it may re-consider if further detailed information is supplied
Lyford Close to Corneville Road Footpath.
Deputy Clerk to respond and forward correspondence onto OCC highways.
Appendix B
Finance & Personnel Committee
PAYMENTS: £500 or more
Disposition of Council Funds
Appendix C
Planning Committee Report
P18/V2563/FUL.
Proposed change of use from agricultural to retail business and repair of garden machinery and accessories. Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification about whether the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P18/V2563/FUL Amendment: No. 1 – dated 23rd October 2018.
Retrospective application for the proposed retention and change of use of an existing building currently used as a dwelling to a lawnmower retail showroom to be used ancillary to the existing authorised lawnmower repair business use. Change of use of agricultural land to business use with additional car parking. Erection of an assembly workshop for mowers and an open framed storage area for mowers. (Description amended 23.10.2018). Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ.
PC: Objection:
The Parish Council would like clarification about whether the track that runs to this business is a bridleway or a byway (open to all traffic).
VWHDC: Pending.
P19/V0001/O.
Outline planning application for the demolition of existing buildings, erection of a new office/retail use building and up to 10 new dwellings with provision of associated access, parking and public open space. All matters are reserved for later consideration. Norrington House 22 High Street Drayton Abingdon OX14 4JL.
PC: Support:
See March’s Planning Minutes for details.
VWHDC: Pending.
P19/V0859/HH.
Demolish existing single storey side extension. Erect two storey side extension. 73 Abingdon Road Drayton Abingdon OX14 4HW.
PC: Support.
VWHDC: Pending.
P19/V0961/FUL.
Replacement Modular Building and Associated Minor External Works. Drayton Pre-School Hilliat Fields Drayton Abingdon OX14 4JF.
PC: Support.
VWHDC:
Planning Permission on 10th June 2019.
P19/V1006/HH.
New Conservatory to rear. 13 Whitehorns Way Drayton Abingdon OX14 4LJ.
PC: Support.
VWHDC: Pending.
P19/V1164/HH.
Single storey rear extension and Canopy over front door. 11 Holly Lane Drayton Abingdon OX14 4FW.
PC: Support.
VWHDC: Planning Permission on 1st July 2019.
Planning Appeal Consultation – P17/V1154/LB – STV.
Site Address: Steventon Overbridge High Street Steventon Abingdon OX136RS Description of development: Demolition of listed railway overbridge, and provision of replacement bridge. As amended by plans received on 10 August 2017. (As per additional information received 19 September 2017 and OCC Letter received 1 March 2018). Additional Options Review from PBA received 16 March 2018.
Application reference: P17/V1154/LB
Appellants name: Network Rail
Appeal reference: APP/V3120/Y/18/3214765
Appeal start date: 17th April 2019
All representations must be received by 22nd May 2019.
PC: Objection:
see June 2019 Planning Minutes for details.
VWHDC: Refusal of Listed Building Consent on 2nd August 2018.
VWHDC: Pending.
P18/V2563/FUL Amendment: No. 3 – dated 15th May 2019.
Retrospective application for the proposed retention and change of use of an existing building currently used as a dwelling to a lawnmower retail showroom to be used ancillary to the existing authorised lawnmower repair business use. Change of use of agricultural land to business use with additional car parking. Erection of an assembly workshop for mowers and an open framed storage area for mowers. (Description amended 23.10.2018) (Historic Environment Desk-Based Assessment received 25 March 2019) (Amended location and block plan received 15 May 2019, correcting the red line, to include the highway) Milton Garden Machinery Milton Road Drayton Abingdon OX14 4EZ. Dead line: 31st May 2019.
PC: Objection:
see June 2019 Planning Minutes for details.
VWHDC: Pending.
P19/V1251/HH.
Proposed first floor extension over existing garage and internal alterations 3 Whitehorns Way Drayton Abingdon OX14 4LL.
PC: Response:
No Objection.