Projects Board Committee Minutes
None. It was noted that Colin Arnold has resigned. It was unclear if Richard Wade was appointed at the last Parish Council meeting or not. [Deputy Clerk’s note: Richard Wade was appointed and is a member of the Projects Board Committee.] Claire Woollard declared an interest in the Walnut Meadow development. None. It was resolved to approve the minutes of the previous meeting. Footpaths, cycle paths, bridleways. It was noted that OCC are still not responding to emails asking for footpath improvement advice. The pedestrian access’ to Manor Farm are almost resolved.
ACTION: Deputy Clerk to ask Paul Caudwell if he is the landowner of BW7, BW29 and BW9. Village Hall Refurbishment. It was noted that a £3,000.00 S106 grant has been given to the Village Hall for the new heating system. It was also noted that Pervin Shahin has joined the Village Hall Management Committee. Sports Pitch Layout. It was noted that Claire Woollard asked Emma Turner (Development Management Team Leader (Enforcement), VWHDC) to inform Miller Homes that the football pitches are to be laid out as per the approved plans. Allotments. It was noted that the Deputy Clerk will lead this project.
Item deferred to the next meeting. Item deferred to the next meeting. Item deferred to the next meeting. (a) Meeting with VWHDC regarding S106 held on 22nd January 2020. It was noted that a meeting was held with: It was also noted that we may want to review the sport facility proposal at Walnut Meadows and a number of options were considered. It was also noted that there will be a meeting on 28th February 2020 with the Football Association and Playing Fields representative. (b) Meeting with Miller Homes held on 7th February 2020. It was noted that there was a meeting held with
It was also noted that Miller Homes presented the Parish Council with a plan showing proposed regrading of the sports field. ACTION: Graham Web to consult Glanville (Engineering, Design and Surveying Consultants) for advice on proposed levels. (c) Planning Enforcement / Sports Pitch Contamination and Unauthorised Change of Elevation. It was noted that there is nothing to note. It was also noted that Claire Woollard is chasing Planning Enforcement as we are keen to resolve the matter. (d) Pavilion Access. It was noted that the road adoption by OCC highways is still unresolved. (e) Sports Pitch Drainage. It was noted that the drainage scheme is still unresolved and we need expert advice. Meeting with Cala Homes held on 5th February 2020. Tamsin Crane’s report was noted. Shane McAleavey’s report was noted. (a) Allotments. ACTION: Deputy Clerk to get an update from Tim Atkins (Allotment Warden). (b) Burial Ground Compost Bins. ACTION: Deputy Clerk to get an update from Chris Wilmott-Smith (Village Caretaker). (a) Projects Board meeting will be held on 12th March 2020 in the Village Hall at 7:30pm.
(b) David Perrow (Ex Clerk, Drayton Parish Council) and Nigel Porter (Ex Implementation Director, Drayton2020). It was agreed to arrange a meeting with David Perrow and Nigel Porter. ACTION: Deputy Clerk to arrange meeting. The Chairman declared the meeting closed at 9:40pm. Signed:………………………….. Name: Claire Woollard Date:………………………….. Deputy Clerk to ask Paul Caudwell if he is the landowner of BW7, BW29 and BW9. Claire Woollard and Tamsin Crane to circulate draft Terms of Reference. Tamsin Crane to ask Irwin Mitchell (law firm) for a quotation for advice. Graham Web to consult Glanville (Engineering, Design and Surveying Consultants) for advice on proposed levels. Deputy Clerk to get an update from Tim Atkins (Allotment Warden). Deputy Clerk to get an update from Chris Wilmott-Smith (Village Caretaker). Deputy Clerk to arrange meeting.Present:
Not Present:
In attendance:
Public:
1/2020 Resignation.
2/2020 Appointment.
3/2020 Apologies for Absence.
4/2020 Declarations of Interest, Dispensations and Use of Delegated Powers.
5/2020 Public Participation.
6/2020 Minutes.
7/2020 Action Checklist from the Previous Meeting. – Appendix A
8/2020 Terms of Reference.
9/2020 Projects Board Spending Limit / Responsible Financial Officer (RFO).
10/2020 Retail Working Group.
11/2020 Walnut Meadow / Miller Homes / Pavilion and Sports Pitch.
12/2020 Manor Farm, Cala Homes.
13/2020 The Dovecote, Bloor Homes.
14/2020 Projects Board Log.
15/2020 Date of the next Meeting.
Appendix A
Action Check List
Footpaths, cycle paths, bridleways.
Terms of Reference.
Sports Pavilion Access.
Meeting with Miller Homes held on 7th February 2020.
Allotments.
Burial Ground Compost Bins.
David Perrow (Ex Clerk, Drayton Parish Council) and Nigel Porter (Ex Implementation Director, Drayton2020).