Draft Minutes of the Drayton Parish Council Extraordinary Meeting
held on 21st May 2024 at 7:00pm in the Caudwell Day Centre
Present: Richard Wade (Chairperson), Patricia Athawes (Vice-Chairperson), Elaine Wade, Pervin Shahin,
Not Present: Graham Webb (joined the meeting remotely), Susan Harris, Adrian Cooke.
In attendance: Anita James (Clerk), Christopher Price (Deputy Clerk), Jonathan Fowler (Programme Manager),
Public: None.
Reserved Business. Exclusion of the Public and Press. In view of the nature of the business to be transacted any members of the public and press were excluded from the meeting (Public Bodies (Admission to Meetings) Act 1960 s.1).
79/2024 Apologies for Absence. Susan Harris, Adrian Cooke.
80/2024 Declarations of Interest, Dispensations or Use of Delegated Powers. None.
81/2024 MUGA. It was noted that a Multi-Use Games Area (MUGA) is being planned as part of the additional sports facilities under the Drayton Neighbourhood Plan. Playing fields, a sports pavilion and car park are also being provided on the same site, but the MUGA will be the first of these facilities.
Our sports needs survey concluded: “There is a clear need for a MUGA on the pavilion site to enable
people to play tennis, football, basketball and all forms of ball play. Netball is currently played at the
village school, but the netball club may wish to relocate to the new site. The surface of the MUGA
must meet these needs as a minimum and have a free draining all weather surface. The MUGA
should be floodlit to enable maximum usage during the winter months”. Location: The site is at Walnut Meadow, in Drayton, near Abingdon. OX14 4FY.
Summary of the invitation to tender requirements:
2 of 36m x18m MUGAs with additional runoffs at either end for games walls.
Floodlights for each MUGA to achieve 200 lux. The supplier should include for extending the
electricity supply from its current termination point, as shown on the attached drawing No.
14.062.101 Rev D, on the access road to the MUGA. One MUGA will be line marked for: 5-a-side football, netball, basketball and tennis. Final sports for the 2nd MUGA to be decided later, but quote initially for line marking repeat of 5-a-side football, tennis, netball and tennis (excluding Basketball).
• Green tarmac surface
• 3m high green fencing
• Pedestrian access gates – lockable (2 initially in the 1st MUGA; add 1 more in the 2nd MUGA)
• Square closed goals at each end of each MUGA
• 2 x lockable storage areas, fitted with sockets to hold netball posts in place
• Target sports walls at each end of each MUGA, outside of MUGA area
• 2 x fixed basketball hoops in 1 MUGA
• Removable netball goals
• Removable tennis nets
• Signage
• Flood lighting
The invitation to tender closed on 12th April 2024 and 5 companies submitted quotations.
It was resolved that the preferred supplier would be ‘ETC Sports’ at a cost of £172,480 and the standby supplier would be ‘Soft Surfaces’ at a cost of £200,001.86. The expenditure was approved subject to due diligence (Insurance check, previous work, credit checks, etc) and contractual terms.
Proposed: Pervin Shahin Seconded: Elaine Wade Resolved: Unanimous
The Chairperson declared the meeting closed at 8:07pm.
Signed: Date:
Name: