2020-07-06 - Drayton Parish Council Minutes

Drayton Parish Council Minutes

of the Remote Meeting held on 6th July 2020 at 7:30pm.

Drayton Parish Councillors Present:

Tamsin Crane (Chairperson)
Patricia Athawes (Vice Chairperson)
Richard Wade (joined the meeting at 8:30pm)
Pervin Shahin (joined the meeting at 7:45pm)
Shane McAleavey
Garin Schoonhoven
Irma Schoonhoven
Claire Woollard
Susan Harris (joined the meeting at 7:45pm)

Drayton Parish Councillors Not Present:

Matthew Lowy (Vice Chairperson)
Graham Webb

In Attendance:

Lorraine Watling (Clerk and RFO)
Christopher Price (Deputy Clerk)

Public:

None.

95/2020 Apologies for Absence.

Matthew Lowy
Graham Webb
Richard Wade (who had previously advised that he would be late)

96/2020 Declarations of Interest, Dispensations or Use of Delegated Powers.

Garin Schoonhoven, Irma Schoonhoven declared an interest in the allotments and The Dovecotes. Tamsin Crane declared an interest in Manor Farm. Claire Woollard declared an interest in Walnut Meadow. It was noted that Garin Schoonhoven, Irma Schoonhoven and Richard Wade had previously applied for and be given a dispensation as regards the agenda item on allotments.

97/2020 Report from OCC Councillor and VWHDC Councillor.

Andrew Cooke (VWHDC) and Richard Webber (OCC) were unable to join the meeting due to technical difficulties. No reports were received.

98/2020 Public Participation.

None.

99/2020 Minutes of the Previous Parish Council Meeting.

The minutes of the Parish Council meeting that was held remotely on 1st June 2020 were approved and signed by the Chairperson.
Proposed: Tamsin Crane Seconded: Patricia Athawes Resolved: Unanimous

100/2020 Finance and Personnel Committee – Appendix A. (Patricia Athawes).

Payments. The list of payments approved using delegated powers at the beginning of June had been circulated prior to the meeting and were noted. The payments list for July was circulated before the meeting. The 2 councillors authorised by the Council to approve the online payments at the beginning of July were Patricia Athawes and Shane McAleavey
Bank Reconciliation had been circulated prior to the meeting and was noted.
Disposition of Council Funds had been circulated prior to the meeting and was noted.
Grant Applications. The grant application from ‘Clean Slate’ for £100.00 was approved.
Proposed: Patricia Athawes Seconded: Shane McAleavey Resolved: Unanimous
The Clerk will arrange for this to be paid.

Susan Harris and Pervin Shahin joined the meeting at 7:45pm

101/2020 Planning Committee – See Appendix B. (Matthew Lowy was not present).

Clerk’s Note: There was no July planning meeting as the Planning Committee was not quorate.
Planning Applications (Tamsin Crane). The Parish Council discussed the approach to reviewing planning applications and how this ties into the need for the PC to form a retail working group.

102/2020 Projects Board Committee (Claire Woollard).

Walnut Meadows Sports Pitch. It was noted that a report updating Cllrs on the situation and status of the Walnut Meadows Sports facility had been circulated before the meeting. It was also noted the Vale Planning Enforcement appear to have changed their position on next steps and responsibilities, so Claire Woollard has asked Richard Webber (OCC) and Andy Cooke (VWHDC) to get involved. It was also noted that the Environment Agency have confirmed that they do not consider the imported material to be waste and resolving the matter is not in their remit.
Village Survey. It was resolved in principle to conduct a 2020 residents survey to confirm what sports or recreational facilities residents want at the Walnut Meadows Sports facility.
Proposed: Claire Woollard Seconded: Patricia Athawes Resolved: Unanimous
It was noted that the last survey had been undertaken in 2016/17 and approximately 500 new residents had moved into the parish since then.

Richard Wade joined the meeting at 8:30pm

103/2020 Online meetings.

It was resolved to use Webex for the next meeting due to issues with Zoom.
Proposed: Claire Woollard Seconded: Irma Schoonhoven Resolved: Unanimous

104/2020 Projects Board Committee (Continued).

Dovecote Development (Irma Schoonhoven). It was noted that a clause in the S106 agreement for the playground has been breached, but was under review by the District Council.
Neighbourhood Development Plan (Tamsin Crane). It was noted that the NDP potentially needs updating including Figure 4 – Built up area of the village. It was agreed to establish a working group to review updates that may be required. This working group will comprise Tamsin Crane, Claire Woollard, Patricia Athawes, Richard Wade and Irma Schoonhoven. The chairman of the working group has yet to be confirmed.

105/2020 Community Support Working Group (Richard Wade).

It was noted that the ‘free food delivery’ has run for 10 weeks and has now finished. The group is now looking for a carefully managed exit strategy to ensure that no resident is left without assistance, but to help transition them to more long term suitable assistance (such as prescription deliveries etc).

106/2020 Reopening of the Playgrounds.

It was noted that the government has issued guidance on managing playgrounds with the easing of the lock down following the COVID-19 pandemic. It was also noted that the Clerk had produced a risk assessment and poster which had been circulated to all Cllrs prior to the meeting. It was agreed that the usual frequency of play area checks would resume and that the caretaker would be reminded of the need to use appropriate PPE when doing his checks. It was resolved to approve the risk assessment and poster, as amended during the meeting and reopen the Playgrounds. The Deputy Clerk will put laminated posters up at the entrances to the play areas and also post the poster on the Parish Council web site and the Drayton families Facebook page.
Proposed: Tamsin Crane Seconded: Pervin Shahin Resolved: 8 for and 1 against

107/2020 Website Working Group (Garin Schoonhoven).

Terms of Reference. It was resolved to adopt the terms of reference.
Proposed: Garin Schoonhoven Seconded: Tamsin Crane Resolved: Unanimous
New Website Design. It was agreed that the new website will be modelled upon Upper Rissington PC website, with an improved privacy/data protection statement page.
Conversion of Documents. To was resolved that all key non compliant documents from 23rd September 2018 be translated to properly indexed .html pages by Jules Meredith on a paid basis of £15.00 per hour up to a maximum of £750.00.
Proposed: Garin Schoonhoven Seconded: Irma Schoonhoven Resolved: Unanimous

108/2020 Allotments.

Fencing. Three quotations were received and considered. It was resolved to approve quotation B for fencing around the allotments. The Council will apply for the funds to pay for this project from S106 monies which have specifically been allocated to allotment improvements in Drayton. Quotation B:
Supply and erect approximately 400 metres of Clipex posts placed every 4 meters and XHT13-190-15 deer netting.
Supply and erect two 1220mm fully meshed deer gates on Clipex posts. £ 7599.54
Supply and attached 1200mm rabbit netting with a 300mm return laid on the ground. £ 341.00
Proposed: Richard Wade Seconded: Irma Schoonhoven Resolved: Unanimous
Water. It was resolved to approve payment up to £1,000.00 to purchase 4 water troughs and associated hardware. These items will also be included on the application for S106monies.
Proposed: Tamsin Crane Seconded: Sue Harris Resolved: Unanimous

109/2020 Retail Working Group (Tamsin Crane).

Item deferred to the next meeting.

110/2020 Correspondence.

All correspondence had been circulated via email.

111/2020 Items to be noted from Parish Councillors.

Public Art. It was noted that the Chronicle has a section on the submissions from 3 artists and invites residents to vote of a preferred artist. It was agreed to publish this information on the website and Facebook.

112/2020 Date of the next Meeting.

3rd August 2020.

The Chairperson declared the meeting closed at 9:55pm.

Signed:

Name:

Date:

Appendix A

Finance & Personnel Committee

Payments: £500 or more

Zurich – PC Insurance for 2020-21

1,230.45

Staff Salaries

1,305.28

Caretaking costs

655.00

The Landscape Group Oxford

1,164.00

Disposition of Council Funds as at 01st July 2020

ACCOUNT

REF

BALANCE

INTEREST RATE

ACCOUNT TYPE

Unity Bank

674

£192,645.87

Current Account

NS&I

779

£20,341.19

0.80%

Savings Account

Unity Bank

554

£15,185.52

0.10%

Projects Account

Total

£228,172.58

Appendix B

Planning Committee Report

P19/V2428/FUL.

Single dwelling house with detached double garage. 208 Steventon Road Drayton Abingdon OX13 6RN.

PC: Support:

No objection.

VWHDC: Pending.

P19/V2486/O.

Outline planning application for the erection of 3 detached dwellings with parking under timber frame car ports on land to the rear of and part of the garden of Norrington House, demolition of the existing garage to facilitate provision of access along existing driveway, landscaping reserved for later determination. Norrington House 22 High Street Drayton Abingdon OX14 4JL.

PC: Objection:

The original (withdrawn) planning application for this site was for 10 houses and we understand was withdrawn because of the Vale of White Horse confirming that the retail space at the road ward edge of the plot was required to be retained. In the PC opinion, this application for three houses clearly is under using the site and is very likely to be followed by subsequent applications for further development at the rear of the site. The PC consider this appears to be a way of avoiding the requirements to provide social housing by developing the site piecemeal and may also be an attempt to bypass the requirement to retain the retail frontage on the site.

VWHDC: Refusal of Outline Planning Permission on 5th June 2020.

P19/V2428/FUL Amendment: No. 1 – dated 29th November 2019.

Single dwelling house with detached double garage (as amended by plans and additional information received on 29 November 2019). 208 Steventon Road Drayton Abingdon OX13 6RN.

PC: No comment.

VWHDC: Pending.

P20/V0284/HH.

To convert existing, integral, combined utility and garage into separate utility room and separate hobby room – all necessary work to be undertaken within existing building envelope. High Ridge Abingdon Road Drayton Abingdon OX14 4HL.

PC: No objection.

VWHDC: Planning Permission on 16th March 2020.

P20/V0494/FUL.

Farm building with access and apron. Land to West of 7 Oday Hill Drayton Abingdon OX14 4AB.

PC: Pending.

VWHDC: Pending.

P20/V0494/FUL.

Farm building with access and apron. Land to West of 7 Oday Hill Drayton Abingdon OX14 4AB.

PC: Objection:

See June 2020 Planning Minutes for details.

VWHDC: Pending.

P20/V0550/O.

Provision of a covered horse-riding arena on equestrian land. Stonehill Farm (Riding School) Stonehill Drayton Abingdon OX14 4AA.

PC: Objection:

Drayton Parish Council would like to object to this planning application for the following reasons:
1. That the proposed building is going to be visually intrusive due to the ridge height, it will be visible from the main road between Abingdon and Drayton.
2. Is of an inappropriate size for the limited band of open country separating Abingdon and Drayton as the proposed area is around the size of two football fields” and is disproportionate for other buildings on the site.

VWHDC: Pending.

P20/V0536/HH.

Erection of single storey extension to the front and side of the property. 37 Whitehorns Way Drayton Abingdon Oxfordshire OX14 4LH.

PC: Response:

We see no planning reason to object to the development.

VWHDC: Planning Permission on 5th June 2020

P20/V0711/FUL.

It is proposed to provide a 700m long x 3m wide combined cycleway and pedestrian path between Milton Park and Sutton Courtenay. Brook Drive Milton Park Milton OX14 4SD.

VWHDC: Pending.