Drayton Parish Council Minutes
of the meeting held on 11th January 2022 at 7:00pm in the Caudwell Day Centre
Councillors Present: Patricia Athawes (Vice Chairperson), Richard Wade (Vice Chairperson), Pervin Shahin (left at 8:56pm), Shane McAleavey, Caroline Green (arrived at 7:27pm).
Councillors Not Present: Tamsin Crane (Chairperson), Susan Harris, Robert Taylor, Graham Webb, Clifford Hutton.
In attendance: Lorraine Watling (Clerk and RFO), Christopher Price (Deputy Clerk), Andrew Cooke (VWHDC), Jonathan Fowler (Program Manager).
Public: 1 member of the public was present.
Patricia Athawes assumed the chair for this meeting as Tamsin Crane was not present.
1/2022 Apologies for Absence. Tamsin Crane, Susan Harris, Robert Taylor, Graham Webb and Clifford Hutton
2/2022 Co-option. It was noted that there is 1 vacancy to be filled by co-option.
3/2022 Declarations of Interest, Dispensations or Use of Delegated Powers.
Declarations of Interest. Richard Wade has a general interest in the Millennium Green because he is a member of the Millennium Green Trust Committee, and in the Allotments site as his wife rents an allotment. It was noted that the Clerk used delegated authority, after discussion with the Chairperson, to authorise the production of 1000 surveys by NP Design and print at a cost of £126.00 (ex VAT).
4/2022 Public Participation.
Barrow Road (BW6). A parishioner expressed concerns about the state of the restricted byway surface and explained the background to the current situation. It was unfortunate that Richard Webber was not present at the meeting as this is an OCC matter. The Deputy Clerk will try and ascertain who the landowner of BW6 is.
5/2022 Report from OCC Councillor. Richard Webber was not present at the meeting and no report had been received.
6/2022 Report from VWHDC Councillor Adrian Cooke.
a) Reservoir. It was noted that the VWHDC had resolved unanimously to oppose the reservoir until a proper case is made to demonstrate its need and to justify its environmental impact. Thames Water have passed gate 1 with OFWAT but must address the District Councils objections before they get to gate 2.
b) COVID. It was noted that there is ample booster capacity.
d) New Local Plan. It was noted that there is a new local plan on the way. It was also noted that this has implications on the Drayton Neighbourhood Development Plan.
7/2022 Minutes of the Previous Parish Council Meeting. The minutes of the previous Parish Council meetings were approved after the following amendment was made: ‘194/2021 Burial Ground Covenant. An update about the covenant was discussed. Cllr Wade proposed, Cllr Crane seconded the motion, and the Council resolved to proceed to engage a solicitor to lodge a request to legally set the covenant aside (unanimous decision).’
Proposed: Richard Wade Seconded: Shane McAleavey Resolved: Unanimous.
8/2022 Action Checklist from the Previous Meeting. This was deferred to the next meeting.
9/2022 Finance and Personnel Committee (Patricia Athawes). See Appendix A.
a) Payments.
- The list of payments had been circulated prior to the meeting and was noted.
- The payments to be made following the meeting were approved.
Proposed: Richard Wade Seconded: Shane McAleavey Resolved: Unanimous
- The two councillors authorised by the Council to approve the online payments this month were Patricia Athawes and Shane McAleavey. They were also authorised to approve any payments that are required to be made before the next meeting.
b) Bank Statement and Reconciliation. These had been circulated prior to the meeting and were noted.
c) Disposition of Council Funds. This had been circulated prior to the meeting and was noted.
d) Budget Update. The budget position as at 31st December 2021 was noted.
e) St Peters Church Burial Ground. It was resolved to approve the expenditure for the hedges to be cut in the churchyard at cost of £750.00 + vat. St Peters Church have agreed to contribute 50% of the cost (ex VAT as the PC will be able to recover the VAT).
Proposed: Shane McAleavey Seconded: Richard Wade Resolved: Unanimous
f) Walnut Art Installation Plaque. It was resolved to purchase a plaque about the walnut art installation at a cost of £339.42.
Proposed: Pervin Shahin Seconded: Caroline Green Resolved: 4 for and 1 against
Cllr McAleavey asked that more information about proposals be circulated before meetings.
g) Web Site Domain Renewal. It was resolved to approve the renewal of the hosting plan for the village website with “Just Host” £509.76 in total for a 48-month term. As usual the Parish Council will be invoiced on a yearly basis £127.44 for each year. This would cover the hosting of www.draytonvillage.co.uk from the 31st Jan 2022 to 31st Jan 2026. There will also be the nominal fee for Domain Name Registration in addition to the above hosting costs but this was renewed last year and is currently valid until 23rd May 2026.
Proposed: Pervin Shahin Seconded: Richard Wade Resolved: Unanimous
10/2022 General Power of Competence. It was agreed to defer this decision until the May meeting.
11/2022 Public Art (Pervin Shahin).
a) Walnuts Shaped Bollards on the Village Green. It was discussed whether the two new planters should be placed on either side of the bench at the back of the Village Green. This would require the litter bin being repositioned closer to the salt bin. No decision was made. Cllr Shahin will review some designs to see whether a more attractive bin could be purchased to replace the one on the village green e.g. similar to the black one with gold lettering that is on the millennium green. It was noted that on the day when the additional walnuts are installed the artist will need some help. It was resolved that the Deputy Clerk / Village Caretaker can spend a combined total of 8 hours to help install the additional 11 Walnuts on the Village Green and charge the time to the Council.
Proposed: Patricia Athawes Seconded: Pervin Shahin Resolved: 4 for and 1 against
b) Entrance Gate Signs. It was noted that Caroline Green had made a mock up image of what 2 smaller signs would look like from the Steventon entrance to the Village. It was noted that the Abingdon entrance would have 2 signs, the Sutton Courtney entrance would have 1 sign and that, if approved, the white gate on the Steventon Road would need to be removed. It was resolved that the Programme Manager would talk to the OCC officer to confirm if OCC would agree to the proposed smaller signs.
Proposed: Richard Wade Seconded: Patricia Athawes Resolved: 4 for and 1 against
12/2022 Planning Committee. Graham Webb was not present. See Appendix B.
13/2022 Neighbourhood Development Plan Working Group. Graham Webb was not present.
a) Drayton 2020 Neighbourhood Plan, Sports Facilities Survey. It was notedthe survey was now closed. Approximately 350 completed surveys had been received. That represented 750 individuals. This was a good response rate of approximately one third. It was noted that when the results had been collated there would be a Neighbourhood Development Plan Working Group meeting. The Programme Manager will put an article in the Drayton Chronicle to inform residents of the results.
b) Manor Farm Public Open Space (POS).
i) Manor Farm POS Landscape Report. The VWHDC will be advised that the final version of the ‘Manor Farm POS Landscape Report’ commissioned by the PC had been accepted.
ii) Path Adjustments. It was noted that a connecting footpath to Abbot Crescent had been omitted from the plans. It was agreed that a path was needed, but that the original location was the wrong place. The PC will try to negotiate it being installed to the East instead.
iii) Ornamental Planting at Prior Drive. It was noted that some of the ornamental plants were not on the landscape plan. It was agreed to leave them in situ, but to plant additional indigenous plants to make the planting look less ornamental.
iv) Compost Heaps. It was agreed that there should not be any compost heaps on the POS.
v) Edward Mott Memorial Stone. It was noted that Manor Farm was not the best place to have a memorial for Edward Mott. It was agreed to ask Cala to move the stone and surrounding planting to a more appropriate location, in consultation with the PC.
vi) West Edge. It was agreed to ask Cala to have the western edge of the site tided up and cleared of bracken as this was not working as a wildlife area.
Pervin Shahin left at 8:56pm.
Reserved Business. Exclusion of the Public and Press. In view of the nature of the business to be transacted any members of the public and press were temporarily excluded from the meeting (Public Bodies (Admission to Meetings) Act 1960 s.1).
14/2022 Burial Ground Covenant. It was resolved that an initial budget of £10k was approved to fund costs associated with having the covenant set aside.
Proposed: Richard Wade Seconded: Patricia Athawes Resolved: 4 for and 1 abstention
15/2022 Funeral Director Debt. It was noted that the debt was still to be paid.
16/2021 Miller Homes. Item discussed under 13/2022 Neighbourhood Development Plan Working Group a).
End of Reserved Business.
17/2022 Items to be noted from Parish Councillors.
Footpath Improvements S106. It was noted that the VWHDC are considering the s106 application for this project.
18/2021 Date of the next Meetings. 8th February 2022 in the Caudwell Day Centre.
The Chairperson declared the meeting closed at 9:12pm
Signed: Date:
Name:
__________________________________________________________________________________
Appendix A
Finance & Personnel Committee
Payments of £500 or more since the last meeting
£
Staff salaries 2,366.92
OCC Local Govnt Pension Scheme 685.15
The Landscape Group Oxford – hedges 780.00
Adams Habermehl Landscape Architects 2,016.00
Disposition of Council Funds as at 01st January 2022
ACCOUNT REF BALANCE INTEREST RATE ACCOUNT TYPE
Unity Bank 674 £259,256.87 0% Current Acct
NS&I 779 £20,487.64 0.01% Savings Acct
Unity Bank 554 £15,186.46 0.10% Projects Acct
Total £294,930.97
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Appendix B
Planning Committee Applications
| P21/V1924/FUL. Hybrid Planning application: Formation of sports pitches with associated ground works, drainage and landscaping (Full application) and sports pavilion with associated car parking and access (outline application with all matters reserved except access). Land West of Abingdon Road Drayton. PC: Objection: See September’s minutes for comment. VWHDC: Pending. |
| P21/V2176/FUL. Development of a brownfield site in Drayton to provide 9 purpose built houses to modern space and environmental standards. Land at Kiln Lane Drayton OX14 4FE. PC: Objection: See September’s minutes for comment. VWHDC: Pending. |
| P21/V2203/HH. Erection of new timber frame double garage to front of 122 Abingdon Rd. 122 Abingdon Road Drayton Abingdon OX14 4HT. PC: Noted. VWHDC: Pending. |
| P21/V1924/FUL Amendment: No. 1 – dated 18th August 2021. Hybrid Planning application: Formation of sports pitches with associated groundworks, drainage and landscaping (Full application) and sports pavilion with associated car parking and access (outline application with all matters reserved except access). (Retrospective). Land West of Abingdon Road Drayton. PC: Objection: See September’s minutes for comment. VWHDC: Pending. |
| P21/V2502/LB. Proposed replacement windows. Old Lodge 31 Henleys Lane Drayton Abingdon OX14 4HU. PC: Noted. VWHDC: Listed Building Consent on 22nd December 2021. |
| P21/V2215/FUL. Provision of storage and landscaping to the rear (retrospective). 1-2 Bradfield Court Milton Road Drayton Abingdon OX14 4EF. PC: Objection: The Parish Council understands that the premises are used as a commercial recording studio and we have concerns that the additional patio doors and outside area may exacerbate noise pollution to the neighbouring residents during antisocial hours. VWHDC: Pending. |
| P21/V1924/FUL Amendment: No. 2 – dated 7th September 2021. Hybrid Planning application: Formation of sports pitches with associated groundworks, drainage and landscaping (Full application) and sports pavilion with associated car parking and access (outline application with all matters reserved except access). (Retrospective). Land West of Abingdon Road Drayton. PC: Objection: See October’s minutes for comment. VWHDC: Pending. |
| P21/V2622/O. Outline planning application for up to 80 residential dwellings (including up to 35% affordable housing), and 0.46 hectares for a C2 extra care facility (up to 30 units). The introduction of structural planting and landscaping, public open space and children’s play area, sustainable urban drainage system, and associated ancillary works. All matters to be reserved with the exception of the main site access. Land off Abingdon Road Steventon. PC: Objection: See October’s minutes for comment. VWHDC: Pending. |
| P21/V2945/HH. Removal of existing roof and first floor bedrooms – erection of new roof over the whole footprint of the house with first floor accommodation. 2 Corneville Road Drayton Abingdon OX14 4HN. PC: Support: Drayton Parish Council is confused as to why there is a Dropped Kerb Enquiry Form attached to this application. VWHDC: Planning Permission on 14th December 2021. |
| P21/V3085/LB. To remove non load bearing internal ground floor wall to make family kitchen. Gothic House 15 The Green Drayton Abingdon OX14 4JJ. PC: Support. VWHDC: Pending. |
| P21/V3029/HH. Proposed new greenhouse. The Manor High Street Drayton Abingdon. PC: Noted. VWHDC: Pending. |
| P21/V2215/FUL Amendment: No. 1 – dated 6th December 2021. Retrospective application for a single storey side extension to existing business unit, together with the provision of storage and landscaping to the rear. (As amended by plans received on 6 December 2021, including amendment to red line area. Description amendment agreed with agent on 8 December 2021.) 1-2 Bradfield Court Milton Road Drayton Abingdon OX14 4EF. PC: Response: Our previous comments remain unchanged. VWHDC: Pending. |